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MATSOL Presenter InformationWe are looking forward to seeing you at the MATSOL Conference. Please review this information to ensure your presentation runs smoothly:
Renaissance Framingham Hotel & Conference Center1657 Worcester Road, Framingham, MA 01701 Conference Schedule Overview Conference Schedule & Room AssignmentThe schedule and room assignment of your presentation can be viewed in Whova. Presenters will be notified when room assignments are confirmed. View map of conference center. Conference Check-inAll presenters and co-presenters must check in at the Presenter Check-In table at the conference. Pick up your badge and confirm that you will be present for your session. If you cannot give your presentation for any reason, please contact MATSOL immediately at [email protected] so that we may adjust the conference schedule. Session AttendanceParticipants choose which session to attend on-site, so we cannot predict how many people will attend each session. There are usually 8-10 sessions running at each time slot for 600 attendees. Maximum capacity for each room is listed below, but will not be reached for most sessions. HandoutsPresenters are responsible for posting handouts in the Whova online conference program for participants to access electronically and/or printing for in-person attendees. We advise presenters to keep your printed handouts short and refer people to more extensive information online. Since participants do not pre-register for sessions, it is impossible to predict attendance for any session. You can estimate the number of printed handouts based on your presentation room’s capacity. To upload handouts for your session:
Room Capacity & Set-UpThere is a 15 minute break between sessions when you may enter your session room. Please make sure you leave the room on time at the end of your session. Please note that we cannot change the room set up or chair arrangements for individual presentations, so plan your activities accordingly. If chairs are moved around, make sure to return them to their original position at the end of the session. Room capacity and set-up. Rooms my not fill up to capacity. Attendees can save sessions to their agenda in Whova but that does not accurately represent the number of people who may attend a session.
Click here to view the hotel's map and capacity chart. A/V and Tech SupportNote: If you're a presenters in a livestream room, check your email for additional livestream information. MATSOL Provides:
Presenters must bring:
Tip: If you have video, audio or interactive web sites that are important to your presentation, we strongly advise that you download A/V material if possible as a backup in case of any internet connection issues. Cancellations & No-ShowsOccasionally, colleagues who have agreed to present do not show up for their presentations. These no-shows leave gaps in the conference schedule that disappoint attendees and detract from the quality of the conference. If extenuating circumstances prevent you from fulfilling your commitment, please contact us immediately at [email protected] or 617-820-5099. If you fail to contact MATSOL and do not show up for your presentation, you cannot submit a proposal for the next MATSOL conference. Travel & HousingView our 2026 Conference Hotel & Travel information to make a hotel reservation or get directions to the Framingham Hotel and Conference Center. Please note that MATSOL cannot provide funding to cover travel costs for presenters. Code of ConductAll presenters are expected to adhere to the 2026 Conference Code of Conduct. Please note the Additional Expectations for Presenters. |
