Sponsor & Exhibitor Information
We are looking forward to seeing you at the 2025 MATSOL Conference. Please review this information to help ensure a successful exhibit.
Conference Dates
May 28-30, 2025 In-Person + Virtual Track
View Exhibitor Floorplans * Coming soon!
In-Person Conference Schedule
- 7:30 am Registration Opens
- 8:30 - 11:30 am Morning Sessions
- 11:45 am - 1:30 pm Lunch & Keynote
- 2:00 - 4:00 pm Afternoon Sessions * Reception on Thursday at 4:00 - 6:00 pm
Dedicated Daily Exhibitor Hall Times
Attendees will be encouraged to visit the Exhibitor Hall at these times. * These times are subject to change.
- 7:30 - 8:30 am
- 10:15 - 10:45 am
- 1:30 - 2:00 pm
Virtual Track
Select sessions will be live streamed via the Whova Conference App.
Virtual Conference Schedule
- Wednesday-Friday, May 28 - 30, 2025 at 7:30 am - 4:00 pm
Visit our 2025 MATSOL Conference page for more detailed information about this event. Please contact us at [email protected] with any questions.
Exhibitor Package Details
Dates and Times: Exhibit areas will be open on Wednesday, May 28 to Friday, May 30 from 7:00 am to 4:00 pm.
Provided with In-Person Exhibitor Registration:
- Exhibit Table: One 6x2-foot skirted table per registration.
- Personnel: Registration includes two company representatives / exhibitor table. Additional booth staff must register to attend the conference.
- Electricity: There is no additional cost for electricity, however exhibitors must provide their own power strip and extension cord. We recommend a 10-foot long cord at minimum.
- Wifi: Exhibitors will have access to the hotel wifi. If you plan to present a video or PowerPoint, we strongly suggest you download the content in advance to avoid technical difficulties.
- Box lunch: Registration includes 2 company representatives (and 2 box lunches) / exhibitor table. Additional booth staff must register to attend the conference.
- Promotion: Your company logo will be posted on the Whova Conference App, and social media and included in publicity before and during the conference.
Provided with Exhibitor Registration:
- Virtual Exhibitor Booth: A virtual booth in the Whova Conference App.
- Promotion: Your company logo will be posted on the Whova Conference App, and social media and included in publicity before and during the conference.
In-Person Exhibitor Setup
- Table Setup: Exhibitors may set up on May 28, 2025. Pending hotel availability, set-up may be possible the evening of May 27. *MATSOL will confirm this information as soon as possible.
- Table Location: Please note your booth number listed in Whova. Then locate your booth on the Exhibitor Floorplans. *Coming soon!
- Boxes/Advanced Shipping: The hotel can accept a limited number of boxes from vendors. Boxes must arrive no more than three days before the event. Please mark the boxes clearly with your company name (and the name of your on-site representative) and “MATSOL Conference.” Contact the hotel directly with additional questions about box shipments. Send to:
Attn: Your Name - MATSOL Conference Sheraton Framingham Hotel & Conference Center 1657 Worcester Rd. Framingham, MA 01701
- Clean-up: The exhibitor rooms must be cleared by 6:00 pm on Friday, May 30. You may leave any trash behind your exhibit table for disposal by the hotel.
Conference App Set-Up
All registered exhibitors have a virtual booth in the Whova Conference App.
Dates and Times: Virtual exhibits will be available to registered attendees from May 15 when the Whova Conference App goes live until the Whova site is closed.
- When to Set Up: MATSOL will email exhibitors an invitation to begin to set up their booths by May 1. The 2025 MATSOL Virtual Conference is scheduled to go live on Whova two weeks in advance of the event, approximately May 15, 2025.
- How to Set Up: Refer to the Whova Exhibitor Guide for instructions on Building Your Booth and Interacting with Attendees via the online platform.
Tips for Interacting with Attendees
Note: Due to MATSOL’s privacy policy, we cannot share attendee email addresses with exhibitors. Please use the following tips to collect leads at the conference.
- In-Person: All attendees will have a conference badge featuring a QR code. If an attendee is using the mobile app, they may also bring up their QR Code on their mobile device. Simply scan an attendee’s QR code to collect their information. View Whova’s LeadGen Tutorial to learn more.* Bonus Tip: Healthy snacks make a great give-away for our conference attendees!
- Virtual: Review the Whova Exhibitor Guide to familiarize yourself with strategies to increase booth traffic and generate leads, such as Promotional Offers and Live Streams.
Visit our 2025 MATSOL Conference page for more detailed information about this event. Please contact us at [email protected] with any questions. |