Provide administrative assistance support to staff and MATSOL volunteers to carry out MATSOL's programs and activities.

REPORTS TO: Executive Director

POSITION STATUS: Nonexempt, part-time (16 hours/4 days per week)

MATSOL is a non-profit professional association of educators of English language learners in Massachusetts. Our members include educators in PK-12 schools, adult basic education and workplace programs, and institutions of higher learning. MATSOL's mission is to promote excellence and equity in the education of English language learners.

RESPONSIBILITIES:

Contract Administration

• Maintain record-keeping and files for district-based consulting services, including contracts, customer invoices, course records, and consultant bills/payments.
• Invoice completed trainings.
• Communicate with Director of Professional Learning and consultants as needed.
• Set up online course evaluations from templates.
• Email course participants certificates via electronic mail merge.

General Administrative

• Enter bills, print checks, receive payments, and create invoices using QuickBooks.
• Respond to phone and email inquiries from members and the public.
• Use online database system to complete data entry, check registration and member status, send email messages, download data, etc.
• Follow up with members to resolve registration and membership problems.
• Use MS Word and Excel to prepare documents and mail merge documents.
• Enter bills and invoices in QuickBooks.
• Assist with event and meeting planning.
• Assist with other clerical/administrative tasks as needed.

Required Qualifications

• AA degree or higher.
• Good writing and communication skills.
• Detail-oriented and able to manage multiple tasks.
• Strong organizational skills and the ability to work independently.
• Experience with customer service, administrative support, and data entry.
• Proficiency in MS Word and Excel.
• Experience with, or ability to learn, MATSOL's online database system, Google Apps, QuickBooks, and other web-based productivity programs.

Additional Preferred Qualifications

• Experience working for a non-profit organization or educational institution.

Salary: $15.00 per hour.

Work will take place four days a week (either morning or afternoon) at MATSOL's office in Stoughton, MA.