Job Opening: PT Administrative Assistant

Provide administrative assistance support to staff and MATSOL volunteers to carry out MATSOL's programs and activities.

REPORTS TO: Executive Director

POSITION STATUS: Nonexempt, part-time (16 hours/4 days per week)

MATSOL is a non-profit professional association of educators of English language learners in Massachusetts. Our members include educators in PK-12 schools, adult basic education and workplace programs, and institutions of higher learning. MATSOL's mission is to promote excellence and equity in the education of English language learners.


Contract Administration

  • Maintain record-keeping and files for district-based consulting services, including contracts, customer invoices, course records, and consultant bills/payments.
  • Invoice completed trainings.
  • Communicate with Director of Professional Learning and consultants as needed.
  • Set up online course evaluations from templates.
  • Email course participants certificates via electronic mail merge.

General Administrative

  • Enter bills, print checks, receive payments, and create invoices using QuickBooks.
  • Respond to phone and email inquiries from members and the public.
  • Use online database system to complete data entry, check registration and member status, send email messages, download data, etc.
  • Follow up with members to resolve registration and membership problems.
  • Use MS Word and Excel to prepare documents and mail merge documents.
  • Enter bills and invoices in QuickBooks.
  • Assist with event and meeting planning.
  • Assist with other clerical/administrative tasks as needed.

Required Qualifications

  • AA degree or higher.
  • Good writing and communication skills.
  • Detail-oriented and able to manage multiple tasks.
  • Strong organizational skills and the ability to work independently.
  • Experience with customer service, administrative support, and data entry.
  • Proficiency in MS Word and Excel.
  • Experience with, or ability to learn, MATSOL's online database system, Google Apps, QuickBooks, and other web-based productivity programs.

Additional Preferred Qualifications

  • Experience working for a non-profit organization or educational institution.

Salary: $15.00 per hour.

Work will take place four days a week (either morning or afternoon) at MATSOL's office in Stoughton, MA.

Share this post:

Comments on "Job Opening: PT Administrative Assistant"

Comments 0-5 of 0

Please login to comment