2021 Conference

Call for Proposals 

The Call for Proposals is open for the 2021 MATSOL Virtual Conference. We invite our members to submit proposals to present at the conference on June 1-4, 2021. The conference will take place online due to the ongoing pandemic.

The 2021 MATSOL Virtual Conference brings together educators of English Learners from across the Commonwealth of Massachusetts to share expertise and best practices. The MATSOL conference audience will include teachers, administrators, and other educators in:

  • PK-12 schools (public, charter, independent)
  • Pre-service & in-service teacher education
  • Community College ESL programs
  • Intensive English Programs (college IEPs)
  • Adult and workplace education
  • Private Language Schools

MATSOL encourages engaging, interactive presentations that make the theory to practice connection. Successful proposals include practical classroom activities informed by current research and pedagogy, demonstrations of successful instructional practices, examinations of current issues in education, and research that informs educators in the Massachusetts context. Presentations should engage the audience through hands-on or interactive activities when possible.

In alignment with our mission to promote equity and excellence for English learners, MATSOL encourages submission of proposals that show a strong commitment to racial justice, diversity, equity, and inclusion. To reflect this goal, MATSOL is piloting a new section in the proposal to explain how the presentation will address racial justice and/or culturally responsive teaching.

View the Call for Proposals...
 
2021 Conference

Upload Registration 

Use for: 

  1. Group registrations paid by purchase order, check or credit card
  2. Individual registration paid by check or purchase order

 DO NOT use for individual registration paid by credit card (go back to main registration page).

Step 1: Download and complete the registration form

  1. Download: 2021 MATSOL Virtual Conference Group Registration F.xlsx
  2. Save the file using your school district name.
  3. Complete the form with registrant names, titles, emails and conference choices. You can enter prices based on the price list, or request a cost estimate from MATSOL.

Step 2: Upload Registration Form to MATSOL website - DO NOT EMAIL, FAX, or MAIL!                                   

  1. Upload your registration file here: 2021 Conference Registration Upload
  2. A purchase order can also be uploaded here, if available.
  3. The contact person will receive an email confirmation verifying that the registration was uploaded.
  4. MATSOL will review the registration for accuracy, verify membership status, and send a cost estimate or invoice of the total registration price via email. (See payment notes below).
  5. The contact person will be notified if any corrections or additional information is needed.

Questions? Please email [email protected] (our office is not staffed full time, so email is the best way to contact us).

Step 3: Make Payment

Purchase order payment:
  • If you already have a PO, you can upload it with the registration. POs can also be emailed, mailed or faxed. Registrations will not be processed until a signed PO is received.
  • If you are unsure of the total for your group, upload the completed registration form and request a cost estimate for use in requesting a PO.
  • Once a PO is received, MATSOL will INVOICE your business office for payment.
Credit card payment:
  • MATSOL will review the registrations and email an electronic INVOICE for online payment.
  • Pay the invoice online using Mastercard or Visa. Registrations will not be processed until the invoice is paid in full.
Check payment:
  • MATSOL will review the registrations and email an INVOICE for the registration price.
  • Send a check to MATSOL for payment. Registrations will not be processed until a check is received.
PLEASE NOTE
  • Registrations will not be processed or confirmed until MATSOL receives payment in full via purchase order, check, or credit card.    
  • Seats cannot be reserved without payment.
  • Registrations are processed on a first come, first serve basis after payment is received.

Step 4: Confirmation

After MATSOL receives payment and enters the registrations, confirmation is sent to:

  • Group Contact Person - will receive an email confirming the names and registrations entered for the group.
  • Individuals - will receive an email confirming their personal registration for the conference.  
If you do not receive a confirmation, please contact MATSOL at [email protected].

Deadlines

  • Register by May 24, 2021 to avoid a $20 late registration fee
  • PO registration - May 3, 2021

Pricing

  • MATSOL does not offer a group registration rate - all rates are per person.
  • Conference registrations are non-transferable. Each attendee must register individually.
  • View 2021 Registration Fees

A registration may be cancelled for a full refund minus a $25.00 processing fee by May 18, 2021. Requests for refunds must be made in writing. There are no refunds for late cancellations made after May 18, 2021 or for no-shows to the conference.

Back to main registration page

 
2021 Conference

Call for Volunteers - Conference Proposal Reviewers

Proposal reviewers play an important role in ensuring that presentations at the MATSOL conference reflect the best practices in the field and needs of the MATSOL audience. We look for reviewers with expertise in all audiences and presentation topic areas so that all proposals receive fair peer reviews.

In alignment with our mission to promote equity and excellence for English learners, MATSOL encourages the participation of BIPOC reviewers to ensure the inclusion of their perspectives and make visible MATSOL's commitment to racial justice, diversity, equity, and inclusion.

Deadline to apply: January 29, 2021

View the Call for Proposals...
 
2021 Conference

Video Recording Tips and Suggestions

Adapted with permission from “CATESOL 2021 Teaching Tips Submissions”. Thank you to our CATESOL colleagues for sharing this resource with MATSOL!

  1. Finalize content.
    Consider the presentation materials you would use if you were presenting face-to-face or even live. For example, it might help to build the PPT, Prezi, Flipgrid, Padlet, or other materials first to set your organization. Please feel free to use ANY application/platform you feel comfortable with.
    *Pro tip: viewers won’t be able to zoom in, so make sure any images you use are large enough to be seen on a laptop screen.

  2. Write a script.
    Even if you don’t use it verbatim, it will give you a chance to collect your thoughts and reconsider your organization.
    *Pro tip: Don’t just write what you want to say for each slide, include a transition sentence to improve the flow as you click to the next image.

  3. Practice.
    Use your script alongside your visual aids and time yourself. Please do not go over time.
    *Pro tip: We often slow our speech in these situations, and reading the script while recording can lead to a monotone voice, which can actually make it more difficult to stay engaged. Practicing will help you speak more naturally as if you were in front of a live audience - stay excited!

  4. Determine recording tool.
    This decision may be affected by a number of variables:

    With which tools are you most comfortable?
    If you’ve never used screen capture applications, for example, this may not be the time to start.
    If you only want audio, then recording inside PowerPoint and converting to a video file may be the best choice.

    Do you want your video shown?
    This can increase engagement, but adds considerations like lighting (you want as much light in front of your face as possible), placement (you don’t want your video to block text on the screen) and use of notes (it’s harder to refer to your script when you are on camera).
    If you’d like the addition of video along with sharing what’s on your screen, try ScreenCast O Matic.

    Do you want annotations or drawing options?
    This adds a real-time effect to the video, but also a layer of complication.
    If you want to explore this idea, then recording in Zoom may be the way to go.

  5. Record and caption your videos.
    Set aside about an hour just for the recording portion. You’ll be surprised at how long it takes, especially when you first start. It certainly doesn’t have to be perfect - we’re all human! Once your video is recorded, you can choose to caption your video with freely available tools such as Amara (https://amara.org/en/). If you choose not to caption, then YouTube will have the captioning feature once we upload it.

  6. Share.
    Once you’re set with your recording, please share it with the conference committee via a file sharing platform like Google Drive or DropBox, making sure that Jason at [email protected] has the appropriate rights to download it.

Additional Tips for Efficacy and Engagement

 
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